Email Templates

Outreach Email Templates for Students

Subject: Apply Today for Funded Study Abroad

Body:

Dear [Student Name],

I’m writing to let you know that the application is now open for the 2020 Critical Language Scholarship (CLS) Program. The CLS Program is a fully funded study abroad program sponsored by the U.S. Department of State that provides intensive overseas language and cultural immersion and is open to U.S. students enrolled in all degree programs at [Institution Name].

Through CLS, students spend eight to ten weeks abroad studying one of 15 critical languages and earn academic credit for their work. The scholarship includes travel expenses, coursework, group excursions, and even a small stipend to cover your daily living expenses. Most languages offered by the CLS Program do not require applicants to have any experience studying critical languages.

The CLS Program seeks participants with diverse interests, and from a wide range of fields of study and career paths; students from all academic disciplines, including business, engineering, law, medicine, science, social sciences, arts and humanities are encouraged to apply.

Our office is here to support you in applying for this and other study abroad opportunities! Please (reach out to us to set up an appointment / attend our info session on DATE) if you’re interested in more information, or want help brainstorming how learning a language could benefit your future career!

Subject: Your Application for the 2020 CLS Program

Body:

Dear Student,

Our office was recently notified that you have opened an application for the 2020 Critical Language Scholarship Program. Congratulations on taking this step!

Our office has many resources to assist you in developing a competitive application for the CLS Program. Among other things, our office is here to help you:

  • Answer questions about the program and its requirements
  • Organize your ideas for each of the required essays
  • Provide feedback on the essays for your application

If you’re interested in setting up an appointment to go over any of these things, please (reply to this message/click here to schedule an appointment/drop in at this time).

Outreach Email Template for Campus Partners

Subject: Funded Study Abroad Opportunity for [Subject/College] Students

Body:

Dear [Faculty Name],

My name is [your name] and I work in [office name]. I’m reaching out to let you know about an opportunity you may wish to share with your students.

The Critical Language Scholarship Program is a fully funded study abroad program sponsored by the U.S. Department of State that provides intensive overseas language and cultural immersion. It is open to U.S. students enrolled in all degree programs at [Institution Name], including [faculty department name]. The application for this opportunity opened recently and will close on [date].

Through CLS, students spend eight to ten weeks abroad studying one of 15 critical languages and earn academic credit for their work. The scholarship includes travel expenses, coursework, group excursions, and a small stipend to cover daily living expenses. Most languages offered by the CLS Program do not require applicants to have any experience studying critical languages.

I’ve attached a flyer [with more information / with information about our upcoming information session] that I hope you might be willing to share with your students. I would also be interested in visiting some of your classes to talk about this and other opportunities through our office in the first or last 15 minutes of any of your class sessions over the next two weeks. Please let me know if you would be open to this!